Time Zone Meeting Planner

Find the best meeting time across multiple time zones. Add cities from around the world, see everyone's working hours on one visual overlap grid, and instantly spot the time slot that works for the whole team, free, no signup.

A visual world clock and time zone meeting planner that finds the overlap when your team, clients or family are spread across the globe. Add any cities, set each person's working hours, and a colour-coded 24-hour grid shows at a glance who is at work, awake or asleep, then highlights the best window to meet. Handles daylight saving automatically and shows the exact local time and date for everyone when you tap a slot.

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Category
Productivity Tools
Includes
9 features
Access
Free · No sign-up
Privacy
Runs in your browser
Time Zone Meeting Planner

Syncing world clocks......

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Overview

Stop doing time zone maths in your head

Scheduling across time zones is where meetings go to die: someone converts wrong, an invite lands at 3am, and half the team no-shows. This planner removes the guesswork. Add every participant's city and a single overlap grid lines up all their days on the same 24-hour axis, so you can literally see where the working hours cross. Green means someone is inside their working hours, amber means they're awake but off the clock, and grey means they're probably asleep, so a 'good enough for everyone' slot jumps out instantly instead of being buried in a spreadsheet of UTC offsets.

Included

Features

01
Add unlimited cities from a global directory of major time zones
02
Visual 24-hour overlap grid: working, awake and asleep hours colour-coded
03
Automatic 'best meeting time' window that fits the most people
04
Adjustable working hours (e.g. 9-to-5) and 12h / 24h clock
05
Pick any date, daylight-saving (DST) handled automatically
06
Tap any slot for the exact local time and day for every location
07
Set any city as the home/reference zone
08
One-click copy of the meeting times to paste into an invite
09
100% in your browser, no signup, nothing is uploaded
How to use

How to use Time Zone Meeting Planner

  1. 01

    Add your locations

    Search and add every city or time zone taking part. Your own zone is detected and set as home automatically.

  2. 02

    Set the date and working hours

    Choose the meeting date so daylight saving is applied correctly, then set the working hours that count as 'available'.

  3. 03

    Read the overlap grid

    Green cells are working hours, amber is awake-but-off, grey is likely asleep. The density strip on top shows how many people are free each hour.

  4. 04

    Use the best-window suggestion

    The banner highlights the time slot that fits the most people. Tap any column to see everyone's exact local time and date.

  5. 05

    Copy and share

    Hit Copy times to grab a clean list of local times for every city, ready to drop into a calendar invite or message.

Use cases

Common use cases

  • -Schedule a call with a remote team across the US, Europe and Asia
  • -Find a time that works for a client in a different country
  • -Plan a family video call across continents
  • -Coordinate a webinar or interview between distant time zones
  • -Check whether a colleague is likely awake before messaging them
  • -Compare world clocks side by side as a live time zone converter
Guide

Detailed guide

Daylight saving and date changes, handled for you

The hardest part of manual conversion is daylight saving time, because the offset between two cities shifts on different dates in different countries. Because you pick the actual meeting date, the planner uses each location's real rules for that day, so a London-to-New-York gap of 5 hours in January and the same gap in July are both correct without you thinking about it. It also tracks the date line: when it's late evening in Los Angeles it may already be tomorrow in Sydney, and the exact-times panel labels each city with its own weekday and date so nobody joins a day early or late.

A world clock and meeting scheduler in one

Beyond one-off meetings, the grid doubles as a living world clock. Keep the cities you work with most on screen and you have an at-a-glance view of who is reachable right now, which is perfect for support teams, freelancers with international clients, and anyone managing a distributed team. When you've found the slot, one click copies a tidy list, 'New York 9:00 AM, London 2:00 PM, Mumbai 7:30 PM', that pastes straight into a calendar invite or chat, so the whole thing takes seconds instead of a back-and-forth thread.

FAQ

Frequently asked questions

How do I find the best meeting time across time zones?+

Add every participant's city, set the date and working hours, and the visual overlap grid highlights the window where the most people are inside their working hours. Tap it to see the exact local time and day for everyone.

Does it handle daylight saving time (DST)?+

Yes. You choose the actual meeting date, and each location's real DST rules for that day are applied automatically, so the offsets are always correct even across DST changeovers.

How many locations can I add?+

As many as you like. Add your whole team, clients and family, and the grid lines up every location's day on the same 24-hour axis.

Can I change what counts as working hours?+

Yes. Set any start and end time (for example 9-to-5 or 8-to-6) and the grid re-colours instantly, along with the best-overlap suggestion.

Does it show the date as well as the time?+

Yes. When cities are on different sides of midnight, each one is labelled with its own weekday and date and marked 'next day' or 'prev day' so nobody joins on the wrong day.

Can I use it as a simple world clock or time zone converter?+

Yes. Keep the cities you care about on screen for an at-a-glance world clock, and use the grid to compare any two or more zones side by side.

Can I copy the times into a calendar invite?+

Yes. One click copies a clean list of the local time for every city that you can paste straight into an invite, email or chat message.

Is my data private?+

Completely. Everything runs in your browser, no accounts, no servers, and nothing you enter is uploaded.

Is it free?+

Yes, it's 100% free with no signup and no limits on locations or lookups.

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